University of Macau

Regulations Governing Residential Colleges

(Effective August 2014)

1. General

1.1 According to Item 2 of Article 4 of the “Personnel Statute of University of Macau”, Chapter 12 of regulations of “Employee Policies and Procedures” governs the regime for the specific staff members of the Residential Colleges. Duties and Responsibilities stated in Article 5 of Chapter 12 form the basis of this document on the “Regulations Governing Residential Colleges”. These Regulations along with the “Management Rules for Residential Colleges” are developed by the Masters, endorsed by the Vice Rector (Student Affairs) and approved by the Rector.
1.2 For the purpose of these Regulations, Residential Colleges (RCs) include the all constituent colleges of the University of Macau (UM) RC System, both operating and planned.
1.3 A student of the University or visitor to the University, whether a member of a Residential College or not, shall comply with these Regulations, with any College rules made under these Regulations, and with any reasonable order of the Master relating to these Regulations, College rules, Statutes and General Regulations of UM.


2. Administration and College Rules

2.1 The Master shall be responsible for the promotion of the holistic development of students, pastoral care, and the overall administration of the College to be in line with the visions and missions of the UM and the UM RC System.
2.2 Masters Meeting is an organ for the development and revision of these Regulations, as well as the “Management Rules for the Residential Colleges”.
2.3 The Master of a respective RC may make such rules additional to these Regulations as may appear to her/him to be necessary for the maintenance of order and discipline in the College. These rules must be consistent with UM regulations governing all academic or administrative units whichever appropriate.
2.4 These Regulations and Rules shall be subject to the due process for endorsement and/or approval by VRSA and/or Rector or his/her delegate, and shall be effective from the time of their posting.


3. The College House Association

3.1 Each College will establish a House Association (HA). All resident and nonresident members of that College are automatically members of the HA.
3.2 The executive members of the HA should be elected by the college membership, resident and nonresident. Other members of the HA may be appointed or elected with the approval of the Master.
3.3 The Master or his or her appointees should act as returning officers for elections, including at least one student in the election process.

3.4 The organization and constitution of the HA and amendments thereto shall be subject to the approval of the Master.


4. College Admission

4.1 Application for membership of a College shall be made in the manner prescribed by UM
4.2 In the establishment phase of the UM RC system, incoming first-year students will be randomly assigned to a specific College, allowing for balances in gender, academic discipline, cohorts, non-local students, etc. In this phase inter-college transfer is not allowed unless special consideration is duly given after recommendation jointly by the Masters of the relevant RCs to the VRSA for approval.
4.3 UM regulations require that all first-year students be residential in the College, and actively participate therein. Exceptional circumstances may allow a waiver of the residential requirement via application to and approval by VRSA.
4.4 First-year siblings of current or past College members may apply for membership of that college, subject to approval of the Master.


5. Payment of College Fees

In accordance with the UM Regulations, each member of a College shall pay his/her College fees in advance, except with approved deferred payment.


6. Privileges of College Membership

6.1 A member of a College who has paid all appropriate College charges or who has been permitted to make a deferred payment of these, shall be entitled to
a) all the rights, privileges and benefits attached to membership of the College; if a resident member, reside in the College during the academic year;
b) if a non-resident member of a residential college, enter and remain in the College during such times as the Master may prescribe.


7. General Conditions of College Membership

7.1 Besides the general requirements defined for the UM RC System, a member of a College shall comply with any reasonable order of the Master; attend High Table dinners and other official College functions, meetings or interviews to which he or she has been summoned by the Master or the Master’s nominee.
7.2 A College member must make good or pay for any damage to furniture, fittings and the fabric of the College for which he or she is responsible, fair wear and tear excepted.
7.3 A College member must observe the authority of the Master as to those areas of the
College to which members are not permitted access.
7.4 A member of a College shall not
i. Bring onto the College premises without the permission of the Master
(1) alcoholic drinks;
(2) electrical appliances;
(3) any bird, animal or pet;
(4) any other object which could endanger the well-being of others.

ii. Engage in any gambling whatsoever on the College premises, or permit such gambling to take place in his, or her, room without prior approval of the Master;
iii. Interfere with existing fittings, or install new utilities or fittings, without the permission of the Master.


8. Visitors

8.1 College members may invite visitors to the College subject to College rules.
8.2 Visitors may only remain in the College between the hours of 9:00am and 10:00pm unless the Master or nominee gives permission otherwise.
8.3 A visitor may be permitted to stay overnight in a College provided that
i. the prior permission of the Master or nominee has been obtained;
ii. payment of a prescribed charge has been made.
8.4 A member of a College who invites a visitor shall be responsible for i. the conduct of the visitor while he or she is on the College premises; ii. any charges incurred by the visitor.
8.5 Students may not have members of the opposite sex visit residential rooms. Such meetings must take place in prescribed common areas.
8.6 A Master may prohibit any visitor or any other person not being a member of the College from entering the College, ask him/her to leave the premises at any time, or permit him/her to remain on the premises beyond the time laid down for the departure of guests from the College.


9. Discipline

9.1 A Master take disciplinary action in accordance with regulations and practices as authorized by Article 1.2 of “Student Disciplinary Regulations of the University of Macau”. (See Appendix 1 below).
9.2 The Associate Master (AM) who is also the Chief of Students will convene the College Disciplinary Committee (CDC) to assist and advise the Master in carrying out his or her responsibilities in this regard. The CDC will consist of the AM, one Resident Fellow, one Resident Tutor, and two nominees from the House Association Executive.
9.3 The Master may also
(a) confiscate any electrical appliance brought into the College by a member without permission, or any sound or vision reproduction equipment used in such a way to disturb other members of the College, and retain it until the end of the residential year;
(b) charge residents or nonresidents for additional unapproved accommodation, or unapproved guests;
(c) publish specific regulations for his or her own College provided they do not breach UM
9.4 In the event that a disciplinary need crosses two or more Colleges the Dean of Students of
UM will act as mediator.


Appendix One

Student Disciplinary Regulations of the University of Macau


Article 1

1. These Internal Regulations are established by the University Senate in accordance with the provisions of Article 37 of the Charter of the University of Macau approved by the Executive Order No. 14/2006.

2. For the efficient performance of the power conferred by Sub-item (17) of Item 1 of Article 36 of the Charter of the University of Macau, approved by the Executive Order No. 14/2006, by virtue of the circumstances of any student disciplinary offence, the University Senate delegates the relevant power to the following authorities for disciplinary actions: Dean of Faculties, Head of Independent Academic Units, Dean of Students, Master of Residential Colleges, or the Student Disciplinary Committee.


Article 2
Scope of Application

These regulations apply to all students of the University of Macau.


Article 3

1. Any one of the following acts is considered as a disciplinary offence:

1) any conduct seriously disturbing teaching, study, research, other academic activities, or operations of the University;

2) any misuse of the facilities of the University, or unauthorized entry into or occupation

of the reserved facilities of the University;

3) any conduct detrimental to the reputation, liberty, safety or privacy of any member of the University (faculty, staff, students);
4) any conduct detrimental to the reputation of the University;
5) theft of or voluntary damage to the property of the University and its members;
6) falsification or misuse of documents or records of the University;
7) any form of cheating in assignments, tests, examinations, or violation of any of the regulations governing the conduct of examinations;
8) any form of plagiarism in academic work;
9) any misrepresentations or false statements made in any application or documents submitted to the University;
10) failure to comply with directions of the University.

2. The nature, circumstances and consequences of the offences and the attitude of the offender shall be taken into consideration in imposing penalties.


Article 4
Disciplinary Authorities and Proceedings

1. The disciplinary authorities include: Dean of Faculties, Head of Independent Academic Units, Dean of Students, Master of Residential Colleges and the Student Disciplinary Committee.

2. Offences directly related to pedagogic issues shall be addressed to the Dean of the
Faculty or Head of the Independent Academic Unit to which the student belongs.

3. Other offences shall be referred to the Dean of Students or Master of Residential Colleges, who shall handle the case or decide to refer it to the Student Disciplinary Committee.

4. The disciplinary authorities shall appoint a panel to investigate the offence or the complaint.

5. The panel shall have a minimum of three members, including representatives of Faculty, Independent Academic Unit or Residential College, Student Affairs Office and students.

6. The panel shall prepare a report not only to present the findings of its investigation but also to recommend related penalties.

7. The report shall be submitted within 10 working days after the appointment to this effect.
The disciplinary authority concerned may decide to extend the time limit for the submission of the report for another 10 working days.

8. The related authority shall notify the student concerned in writing about the alleged offence in due course. The student may defend himself/herself within 10 working days after receiving the notification.

9. The disciplinary authority may require the student concerned to attend a hearing, or the student is entitled to request a hearing in his/her written defence. The disciplinary authority may also require other persons related to the offence to attend a hearing.

10. Default of the student shall not affect the decision made by the disciplinary authorities.

11. The disciplinary authority shall decide the case within 10 working days after hearing or receiving the student’s defense. If additional proceedings are justified, the said period may be extended for another 10 working days.

12. All decisions made by disciplinary authorities shall be communicated in writing to the student concerned and recorded by the University.

13. The time limit for initiating disciplinary proceedings is one year after the offence was committed.


Article 5
Decision on Penalties Imposed by Disciplinary Authorities

1. The disciplinary authorities shall impose one or a combination of the following penalties on a student who has committed the offences defined in Article 3:

2. Penalties:
1) attend educational or community programmes as deemed appropriate;

2) receive verbal or written warning;

3) make restitution or compensation, where applicable;

4) receive suspension from class, any academic or other student rights, benefits, privileges and/or rights of using facilities for a specified period of time;

5) record demerit(s);

6) result in expulsion.

3. A total of three written warnings will result in one demerit.

4. A total of three demerits may result in expulsion from the University.

5. Any case which may result in expulsion shall be reviewed by the Student Disciplinary
Committee. Case of expulsion from the University shall be approved by the Rector.


Article 6
Accessory Penalties

The relevant authorities may impose accessorily the suspension or the loss of scholarship, prizes or other academic rights or benefits of the student.


Article 7
Student Disciplinary Committee

1. The Student Disciplinary Committee is a standing committee of the University Senate and the members shall be appointed by the University Senate.

2. The Student Disciplinary Committee is a disciplinary authority which shall review and comment on any expulsion cases and review cases handled by Dean of Faculties, Head of Independent Academic Units, Dean of Students, or Master of Residential Colleges.

3. The Student Disciplinary Committee may advise and make recommendations on student disciplinary matters of the University.

4. The Student Disciplinary Committee shall reach its decision by a simple majority, meaning more than half of the valid votes cast.

5. The Student Disciplinary Committee shall consist of the following members:

1) The Dean of Students, who shall be the Chair;

2) The Registrar or his/ her representative;

3) Two full or associate professors, recommended by the Rector;

4) One administrative unit head, recommended by the Rector;

5) One representative of the University of Macau Students’ Union.

6) One representative of the University of Macau Postgraduate Association.

6. The Student Affairs Office shall provide the Student Disciplinary Committee with the necessary technical and administrative support.

7. Conflict of interest with the student under investigation shall be avoided in the formation of the Student Disciplinary Committee:

1) All members shall have no conflict of interest with the student;

2) Members listed in Sub-items 1), 2), 5) and 6) above shall be represented by their delegate should they have any conflict of interest with the student, the delegate shall be appointed by the Rector.


Article 8
Appeal Process

1. An appeal against the decision that results in penalty imposed by the disciplinary authorities may be submitted to the Student Disciplinary Committee within 10 working days. Appeals must be in writing.

2. The Student Disciplinary Committee shall appoint an appeal panel of three members representing faculty, staff and students to handle the appeal case. The panel shall have no previous intervention in that specific case.

3. An appeal against the decision that results in penalty imposed by the Student
Disciplinary Committee may be submitted to the Vice Rector (Student Affairs) within
10 working days. Appeal must be made in writing.

4. The Vice Rector (Student Affairs) shall appoint an appeal panel of three members, representing faculty, staff, and students to handle the appeal case. The panel shall have no previous intervention in that specific case.

5. The appeal panel shall review the case and make its recommendation.

6. The decision made by the Vice Rector (Student Affairs) is final.

7. When the decision involves expulsion penalty, the case shall be approved by the


Article 9
Report to the Academic Unit and Other Authorities

1. Any penalty imposed on a student shall be reported to the faculty or the Independent Academic Unit concerned and the Student Affairs Office or the Residential College. The record of the student will be taken into consideration before the award of any scholarship, prize and/or privilege.

2. Any penalty imposed on a student may be shared with the parents or guardians of the student depending on the nature of the case.

3. According to the law, any criminal or serious case shall be reported to the Rector and the authorities of justice of the Macao Special Administrative Region.


Article 10

All the information of student disciplinary cases is strictly confidential. Disclosure of such information must be duly justified and approved by the Student Disciplinary Committee or the Vice Rector (Student Affairs) in writing.


Article 11

These regulations are subject to revision by the University Senate.


Article 12
Other Specific Regulations and Rules

These Student Disciplinary Regulations do not prejudice the application of other specific regulations and rules and the penalties of academic and administrative units that are approved according to the regulations of the University.